Secure Print Solutions | Print Security at Digihub

Digihub Wales – Cloud Service Management Copier Printer Leasing & Purchase Document Management

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Print Security

What does secure printing mean?
How secure is cloud printing?
Who can see what was printed on a printer?

Secure Printing Solutions & Printer Leasing

You need more than antivirus software and network policies to protect sensitive business information. Every document you print, scan, or copy can be viewed and stolen by malicious actors, both internal and external. That’s why you need secure printing solutions.

At Digihub Wales, we can supply you Ricoh multifunction devices with robust built-in security. With PaperCut MF onboarding, you gain complete visibility over your print environment, with user authentication for additional cloud print security, and with end-to-end encryption.

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07841 995976

What Does Secure Printing Mean?

Secure printing solutions are software, devices, and procedures designed to protect documents from unauthorised access when printed. With print security, documents can be protected while they are sent to the print queue, sent to printers in secure areas, or prevented from unauthorised printing outright.

Modern workplaces handle sensitive documents every day, from financial records to contracts, HR records, and trade/operational secrets. If sent via unsecured cloud printing, sent to a publicly accessible printer, or allowed to be printed by any member of staff, then that is a security breach waiting to happen.

Ricoh’s Secure Printing Environment

We can help your business build a bespoke and secure print environment that protects sensitive documents from unauthorised access. With our Ricoh copier/printer leasing or purchasing service, you could benefit from:

Secure authentication

Ensure only authorised employees can print or interact with copier/printer devices using passwords or PIN codes.

End-to-end encryption

Protect documents from interception between the cloud and/or devices.

Centrally managed settings

Manage permissions, updates and security settings across several printers from one place.

Data shredding

Ensure temporary, unsecure information does not remain on printer devices.

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07841 995976

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Print Security - 1

How Secure is Cloud Printing?

With end-to-end encryption protecting documents as they move from the cloud to the printer, cloud print security is quite robust. Endpoint vulnerabilities and access to printers or documents still need to be carefully managed, especially if printing remotely.

Ricoh print security features encryption and access settings that foster cloud-secure printing. Combined with Papercut MF’s print security features, your documents and printing operations will be protected.

PaperCut MF Print Security Features

PaperCut MF is an optional software platform that DigiHub Wales can onboard to provide you with highly advanced print security features. Benefit from user accountability, robust printing controls, and detailed reports on printing activity.

Enhanced Authentication

Utilise NFC cards or multi-factor authentication for additional security.

Secure print release

Staff must authenticate themselves at the printer before it processes the job, preventing confidential documents from being left unattended.

Follow-Me Printing

Print from any authorised device selected at point of authentication, without selecting it beforehand.

Audit logs & reports

Collect comprehensive GDPR-compliant records of who printed, what they printed, where, and when.

Print Archiving

Enhanced administrative reporting of printed documents, including contents.

Enhanced print controls

Fine-tune which staff can use certain copier/print features such as colour print, scan-to-email, out-of-hours printing, and all mentioned PaperCut MF features.

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Who Can See What Was Printed on a Printer?

With standard secure printing solutions, admins can track basic file names, page counts, print settings, and user accounts. With PaperCut MF’s Print Archiving feature, administrators can see the content of documents sent to the print queue.

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Security Threats

Security threats are no longer limited to personal computers, servers or networks. Now, even the most basic printer can also be exposed to security threats – as the capabilities of traditional printers have evolved, so have the potential threats.

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Unsecured firmware and other malware

If a multifunction printer or its firmware is compromised, the stored information can be used as a method of intrusion into the corporate network. This means the device can be damaged or used for other malicious purposes. Ricoh-designed devices are built using a Ricoh-only Trusted Platform Module (TPM) and are designed to not boot up if the firmware has been compromised. Many multifunction printers also support applications which, if allowed to run, could allow an attacker to access the device. Ricoh's multifunction products will only allow an application to be installed if it includes a valid Ricoh digital signature.

Malicious access via networks

As we become more digitally connected, the points of entry for attackers increase too, but using features like user authentication and filtering enhance your print security, reducing the risk of information leaks. Therefore, preventing an intruder from accessing internal features.

Improper access through fax telephone lines

If you have a device’s fax feature enabled, blocking potential unauthorised access is critical. Ricoh printers use embedded software, designed to only process appropriate types of data (i.e. fax data), sending it directly to the proper functions within the device. This means any unauthorised access from the fax line to the network is eliminated.

The tapping and alteration of information over the network

Multifunction printers exchange critical information between computers and servers. If these are left unprotected, the information is at risk of alteration by hackers who could access the network. Ricoh secure printing solutions offer features designed to protect your machines from unauthorised access via networks.

Unauthorised access via a device’s operation panel

A further risk when using multifunction printers is unauthorised access via the operator panel. Data suggests that information leaks can often be caused by insiders, so to reduce this risk, Ricoh multifunction printers include user authentication features, enabling you to set up individual user accounts. This gives you the control to properly manage devices, only providing access to functions that individuals need.

Information leaks from HDD storage media

Multifunction printers have a built-in storage device, such as a hard disk drive, for sensitive information such as address books and documents. This means temporary copies of information scheduled for transmission and printing could still be contained on the device. Ricoh’s data encryption and overwrite features help to reduce risks of data leaks.

Information leaks via hard copy

Once printed, documents can be read or taken by anyone. Even if done accidentally, this still creates the risk of information leaks. Using user authentication and locked printing features helps to protect documents.

Security policy breaches due to carelessness

Even the smallest mistake can result in a data leak. Sending a fax to an incorrect address or producing too many copies of a document can mean they end up in the wrong hands. Prevent information leaks with Ricoh’s secure printing solutions.

Choose Digihub Wales’ Secure Printing Solutions

In addition to our copier/printer leasing and purchasing solutions, we can design a bespoke cloud-secure printing environment tailored to your organisation’s needs. Our team handles installation, configuration, user setup, and ongoing support to ensure you’re up to date and ready to print.

Whether you’re replacing ageing printers, switching managed print service providers, or implementing a fully secure print environment, we can onboard you with Ricoh devices and PaperCut MF to deliver. Talk to Digihub Wales today and discover how we can add protection, accountability, and control to your print infrastructure.

Book FREE Consultation

07841 995976